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Too Many Tasks? -The best tools for Time Managament


Effective time management can really help us to get things done and achieve our goals. Time management helps us take control of our day, making us calmer and more focused as we undertake the tasks that life throws at us. Here are some simple, practical tools for great time management:

Make a To Do List

A to do list can help everyone. Creating a plan of action for yourself, and physically writing down the tasks you need to complete that day, puts things into perspective and gives you a chance to think through how you’ll approach them.
Putting these tasks into a timetable can make you appreciate what you should have got done by what point in the day, therefore helping you to keep on track without spending too much time on one thing. For digital organisational tools across multiple devices that congratulate you along the way then visit our organise me section.


Understanding your priorities means you can focus on important tasks that need to be done soon, rather than completing something that you didn’t need to do for a couple of weeks. Categorising tasks according to how important and urgent they are is a good way of prioritising.

Think about whether you work best in the morning or afternoon, at what point in the day is your peak of productivity? If you’re a morning person, get your important jobs done first thing. If you need time to warm up for complicated tasks, do them later on.

Big life events

Some of our biggest life events, such as having a baby or getting married are wonderful experiences but can put tremendous pressure on us. To access a complete guide to managing the process involved in these events visit our eBook guides that take you through all of the important things you need to consider and helps you to plan for it step by step.

Use team tools

Online project management tools such as Asana can help individuals and teams manage their time and keep track of their tasks in real-time. Tasks can be ordered according to priority, given due dates, viewed as ‘to-do’ and ‘completed’ and grouped into different projects. Users know what there is to do and are aware of how projects are progressing; everyone is quite literally ‘on the same page’.

Fit Breaks Into a Hectic Schedule

5 minutes quiet with a cup of tea can be enough to recharge you between tasks, making you able to switch focus to the next activity. It’s important to give yourself a proper lunch break. This means hunger and low blood sugar won’t hamper your progress and you won’t waste time browsing for snacks throughout the day. A 30 minute lunch helps to break up the day and means you’ll be reenergised for the afternoon slog.

Manage Distractions and Procrastination

Some people lose as much as two hours a day through allowing themselves to be distracted by trivial things such as unimportant emails or phone calls, IM chats or listening to a colleague converse about something they’re not really interested in. Ignoring distractions helps your day have flow and momentum, meaning you can reach your goal faster.

Often if you get on with a task, using a positive can-do attitude instead of putting it off, it ends up being far less painful than you thought. If the task seems overwhelming, tell yourself you don’t have to complete it in one go but the quicker you make some sort of start on it, the nearer you are the finish line. Whether you need to organise your day, environment or life then visit our planners and checklists for a few easy things to focus on daily that can start to change your life for the better.

Effective time management can help you to achieve more, prevent unnecessary crises developing from a lack of organisation, and can make sure you don’t feel as though you are being buried by a mountain of things to do.


Photo Credit: Copyright: dansamy / 123RF Stock Photo


This article was contributed by Pink Moods.

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